Beck Industrial
Converse, TX, USA
May 22, 2025
Full time
The Purchasing Assistant provides administrative and clerical support to the purchasing department to ensure efficient procurement operations. This position assists in maintaining records, communicating with vendors, processing purchase orders, and supporting inventory and supply chain functions. The role is ideal for someone detail-oriented and organized who is eager to contribute to a fast-paced manufacturing environment.
Key Responsibilities
Assists with preparing, issuing, and tracking purchase orders following company policies and procedures
Communicates with vendors to confirm order details, lead times, and delivery status
Assists in comparing vendor proposals, including pricing and transportation options
Maintains accurate purchasing records, including vendor data, order history, pricing, and delivery documentation
Monitors inventory levels and notifies the purchasing team of restocking needs or discrepancies
Supports the reconciliation of invoices with purchase orders and resolves any discrepancies
Assists with invoice approvals or returns, under supervision
Files and organizes digital and physical documents for compliance and audit readiness
Provides administrative support to the Purchasing Agent and the Purchasing Manager, as needed
Assists with supplier evaluations by gathering data and helping maintain performance metrics
Qualifications
High school diploma or equivalent required; associate’s degree or coursework in business or supply chain preferred
1-2 years of administrative or purchasing-related experience in a manufacturing environment
Basic understanding of purchasing and inventory concepts
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Familiarity with ERP systems a plus
Strong attention to detail, organization, and communication skills
Skills & Competencies
Excellent data entry accuracy and recordkeeping abilities
Strong organizational skills with the ability to manage multiple tasks and meet deadlines
Professional communication skills, both verbal and written
Ability to work effectively with internal teams and external vendors
Willingness to learn and take direction
Ability to maintain confidentiality and integrity in handling sensitive information
Expectations & Performance Metrics
Accurate and timely processing of purchase orders and vendor communications
Consistent maintenance of procurement records and documentation
Positive support to team workflow and departmental organization
Compliance with internal processes and attention to purchasing timelines
Work Environment
This position operates within an office in a manufacturing facility and requires periodic interaction with production and warehouse teams.