The Claims department at IAT Insurance Group has an opening for multiple Property Claims Trainees located in our Raleigh, North Carolina office starting in June of 2023. Please note, IAT works on a hybrid schedule, working from the office Monday through Wednesday with the option of working remotely Thursday and Friday.
This position is a great entry-level career opportunity and/or a great position for someone with several years of insurance or customer service experience who is interested in a career in the insurance industry.
As a Claims Trainee, you’ll make an impact by:
Handle claims relative to Homeowners Property.
Investigating each claim by gathering information, conducting interviews, taking statements, conducting website research as needed, reviewing, and analyzing reports and related bills.
Identifying/ investigating/resolving potential fraud/misrepresentation issues.
Working hand-in-hand with insureds, claimants and/or their attorneys upon receipt of critical information.
Following standard practices and procedures to determine legal liability and achieve final resolution of a claim.
Verifying/analyzing applicable coverage for the reported loss.
Establishing 24-hour contact and maintaining appropriate contact with all involved stakeholders throughout the life of the claim file.
Identifying and addressing subrogation/contribution opportunities.
Setting accurate timely loss/expense reserves in compliance with claims guidelines.
Evaluating, negotiating, and authorizing settlements with all stakeholders within designated authority.
Selecting, directing, and managing vendors.
Drafting correspondence, including but not limited to, coverage letters to stakeholders as appropriate.
Applying for and maintaining resident/nonresident adjuster licenses.
Performing other duties as necessary.
We’re ready to onboard a candidate with:
A four-year college degree, Juris Doctorate, or equivalent applicable experience (we will consider May 2023 graduates).
Equivalent is defined as an Associate degree with 2 years of insurance or relevant customer service experience or 4 years of applicable insurance or relevant customer service experience.
The desire and ability to travel.
Excellent oral and written communication skills as well as demonstrated leadership, professionalism, organization and time management.
Must be authorized to work in the United States without visa sponsorship by employer, now or in the future.
*Current IAT employees must have been in their role for at least six months and must have received, at a minimum, a “Meets Expectations” during their performance review to be eligible for the program.
Jan 27, 2023
Full time
The Claims department at IAT Insurance Group has an opening for multiple Property Claims Trainees located in our Raleigh, North Carolina office starting in June of 2023. Please note, IAT works on a hybrid schedule, working from the office Monday through Wednesday with the option of working remotely Thursday and Friday.
This position is a great entry-level career opportunity and/or a great position for someone with several years of insurance or customer service experience who is interested in a career in the insurance industry.
As a Claims Trainee, you’ll make an impact by:
Handle claims relative to Homeowners Property.
Investigating each claim by gathering information, conducting interviews, taking statements, conducting website research as needed, reviewing, and analyzing reports and related bills.
Identifying/ investigating/resolving potential fraud/misrepresentation issues.
Working hand-in-hand with insureds, claimants and/or their attorneys upon receipt of critical information.
Following standard practices and procedures to determine legal liability and achieve final resolution of a claim.
Verifying/analyzing applicable coverage for the reported loss.
Establishing 24-hour contact and maintaining appropriate contact with all involved stakeholders throughout the life of the claim file.
Identifying and addressing subrogation/contribution opportunities.
Setting accurate timely loss/expense reserves in compliance with claims guidelines.
Evaluating, negotiating, and authorizing settlements with all stakeholders within designated authority.
Selecting, directing, and managing vendors.
Drafting correspondence, including but not limited to, coverage letters to stakeholders as appropriate.
Applying for and maintaining resident/nonresident adjuster licenses.
Performing other duties as necessary.
We’re ready to onboard a candidate with:
A four-year college degree, Juris Doctorate, or equivalent applicable experience (we will consider May 2023 graduates).
Equivalent is defined as an Associate degree with 2 years of insurance or relevant customer service experience or 4 years of applicable insurance or relevant customer service experience.
The desire and ability to travel.
Excellent oral and written communication skills as well as demonstrated leadership, professionalism, organization and time management.
Must be authorized to work in the United States without visa sponsorship by employer, now or in the future.
*Current IAT employees must have been in their role for at least six months and must have received, at a minimum, a “Meets Expectations” during their performance review to be eligible for the program.
Who We Are
Centuri Group is comprised of a family of companies that make up a utility infrastructure enterprise, operating throughout the US and Canada, safely delivering gas, electric and utility services to our customers and the community. We help you build your career on Solid Ground by investing in your development and valuing your unique skills, perspective, and background. Employees are the lifeblood of our organization, and we’re committed to providing a stable foundation to continuously grow and thrive. We’ve got work for the next 100 years - All we need is you!
Our Office Assistant will get experience with many different aspects of the business. Sometimes you might be working with A/P, payroll, or operations while other times you will be ordering and organizing necessary supplies for the office.
What You'll Do
Execute all interpersonal interactions with a “Customer Service” approach
Answer phones, process incoming/outgoing mail and coordinate shipments via UPS
Back up for payroll, accounts payable and accounts receivable
Perform general accounting functions
Schedule meetings and conference calls and perform necessary meeting preparations
Maintain stock levels and perform all office-related procurement
Review and enter weekly credit card transactions
Coordinate and arrange details for department-sponsored activities
Manage and maintain departmental communication
Maintain well-organized filing and tracking systems
Run reports as required
Provide backup to the receptionist
Perform other responsibilities as requested by leadership
What You'll Have
High School Diploma or equivalent required
2 years related experience in an office or administrative role
Must be energetic, have good communication skills and be able to resolve conflict effectively
Must be able to complete assignments while working under tight deadlines and with minimal or no supervision
Ability to support other employees by being directly responsible for improving information, services, or support other employees need to do their jobs
Proficiency with Microsoft Office applications, especially MS Word, PowerPoint, Outlook and Excel
What You'll Get
Benefit Package including Medical, Dental and Vision Coverage
401K w/ Company Match
Voluntary Life & AD&D Insurance and Short-Term and Long-Term Disability
Vacation/Sick Time and Paid Holidays
Potential Bonus Opportunities
Career Development Opportunities
Employee Discounts
Weekly Payroll
Work Environment
Work is performed in a typical indoor office environment
Flexibility to work various schedules and stay late when necessary with little or no notice
Must be able to read documents, use a computer, communicate verbally and in writing
Mobility required within an office, warehouse and construction site environments
Ability to occasionally lift up to 20 pounds
Legal Stuff
Pass pre-employment, random, post-accident, and reasonable suspicion drug screens
Provide valid US work authorization documents for E-Verify
Satisfactory results of pre-employment background check results
Diversity, Equity & Inclusion Commitment
This job description is subject to change at any time. It reflects management’s assignment of essential functions, and does not exclude or restrict the tasks that may be assigned. Centuri and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sexual orientation, gender identity, genetic information, national origin, age, veteran status, disability, or any other status protected by federal, state or local law. Centuri will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested.
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Centuri Group and our subsidiaries we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!
Nearest Major Market: Phoenix
Apply now »
Jan 24, 2023
Full time
Who We Are
Centuri Group is comprised of a family of companies that make up a utility infrastructure enterprise, operating throughout the US and Canada, safely delivering gas, electric and utility services to our customers and the community. We help you build your career on Solid Ground by investing in your development and valuing your unique skills, perspective, and background. Employees are the lifeblood of our organization, and we’re committed to providing a stable foundation to continuously grow and thrive. We’ve got work for the next 100 years - All we need is you!
Our Office Assistant will get experience with many different aspects of the business. Sometimes you might be working with A/P, payroll, or operations while other times you will be ordering and organizing necessary supplies for the office.
What You'll Do
Execute all interpersonal interactions with a “Customer Service” approach
Answer phones, process incoming/outgoing mail and coordinate shipments via UPS
Back up for payroll, accounts payable and accounts receivable
Perform general accounting functions
Schedule meetings and conference calls and perform necessary meeting preparations
Maintain stock levels and perform all office-related procurement
Review and enter weekly credit card transactions
Coordinate and arrange details for department-sponsored activities
Manage and maintain departmental communication
Maintain well-organized filing and tracking systems
Run reports as required
Provide backup to the receptionist
Perform other responsibilities as requested by leadership
What You'll Have
High School Diploma or equivalent required
2 years related experience in an office or administrative role
Must be energetic, have good communication skills and be able to resolve conflict effectively
Must be able to complete assignments while working under tight deadlines and with minimal or no supervision
Ability to support other employees by being directly responsible for improving information, services, or support other employees need to do their jobs
Proficiency with Microsoft Office applications, especially MS Word, PowerPoint, Outlook and Excel
What You'll Get
Benefit Package including Medical, Dental and Vision Coverage
401K w/ Company Match
Voluntary Life & AD&D Insurance and Short-Term and Long-Term Disability
Vacation/Sick Time and Paid Holidays
Potential Bonus Opportunities
Career Development Opportunities
Employee Discounts
Weekly Payroll
Work Environment
Work is performed in a typical indoor office environment
Flexibility to work various schedules and stay late when necessary with little or no notice
Must be able to read documents, use a computer, communicate verbally and in writing
Mobility required within an office, warehouse and construction site environments
Ability to occasionally lift up to 20 pounds
Legal Stuff
Pass pre-employment, random, post-accident, and reasonable suspicion drug screens
Provide valid US work authorization documents for E-Verify
Satisfactory results of pre-employment background check results
Diversity, Equity & Inclusion Commitment
This job description is subject to change at any time. It reflects management’s assignment of essential functions, and does not exclude or restrict the tasks that may be assigned. Centuri and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant’s race, color, religion, sexual orientation, gender identity, genetic information, national origin, age, veteran status, disability, or any other status protected by federal, state or local law. Centuri will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested.
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Centuri Group and our subsidiaries we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!
Nearest Major Market: Phoenix
Apply now »
The Department of Neurology is seeking a Medical Office Coordinator (MOC). The MOC will coordinate the day-to-day activities of a multi-faceted complex medical and/or surgical practice to ensure a smoothly functioning office and good patient relations. Works with others in team environment. Address patient problems, third party issues and patient-related situations based on precedents and resolve issues independently. As appropriate, refer patients to other resources. Adapt to changes in technology and software to ensure efficient office practice. Provide administrative support for medical matters on behalf of physicians, as well as general academic/general administrative support.
Specific Duties & Responsibilities
Medical Administrative Support
Professionally and efficiently handle incoming requests from patients and ensure that issues are resolved both promptly and thoroughly.
Gather patient information, fulfill patient needs, educate patients, where applicable, to prevent the need for future contacts and document interactions in applicable systems.
Provide quality service and support in a variety of areas which may include, but not limited to scheduling, registration and care coordination.
Talk to prospective patients and/or family members to determine appropriate health care provider for patient(s). Advanced discussion includes, if provider is appropriate specialist, or if someone else may be more appropriate based on area of specialization, timeframe to get an appointment, insurance coverage, and geographic location. Offer effective alternatives to patient when appropriate.
Routinely addresses complex situations based on precedents, and knowledge and understanding of healthcare resources and how they should be used. Examples may include working with VIP patients, work with international patients, and unique scheduling situations
Coordinate all pieces of complex patient visits pre and post op. This includes scheduling all preliminary exams, imaging studies, and other tests in a timely fashion, and then gathering results for physician review.
Coordinate patient visits within specialty program that requires more complex coordination of care across departments and/or multiple locations, departments, institutions and/or entity lines of service, and multiple systems
Patient Scheduling
If approved to schedule in EPIC, schedule appointments in EPIC.
Schedule new and follow-up clinic appointments and assist in canceling and rescheduling of clinics for providers who have a non-schegistrar as their MOC.
Collect insurance information, and complete registration in EPIC.
Answer more complex questions from patients about billing and refer to JHU Physician Billing Services and/or JHH Patient Financial Services.
Support the physician with insurance preauthorization and single case agreement processes by submitting necessary clinical information as instructed by the physician.
Coordinate follow-up office visits by providing information about treatment, and testing locations. Schedule lab tests and other procedures, and/or coordinates with other areas to complete scheduling process.
When physician's clinic is cancelled, call patient to re-schedule physician and/or testing appointments pertaining to that visit.
If requested by physician, complete courtesy calls to patients to remind them of appointment arrival times and answer questions about location, parking, what to bring, etc.
All information entered into EPIC will be subject to evaluation, quality controls and performance management standards.
If not approved to schedule patients in EPIC, refer patients to Access Services to schedule appointments and procedures. Participate in multi-party conversations to ensure appropriate timing of services and medical records as required by physician.
Provide Administrative Support for Medical Matters on behalf of Physicians
Answer in-coming call from patients and provide information to patients, as appropriate.
Routinely check voice mail and return calls to patients within 24 hours.
Coordinate with patient and/or referring physician to obtain outside medical records. Ensure that all relevant outside medical records are received and scanned into Epic in advance of clinic. Ensure that physician gets medical records in advance per protocol as appropriate.
Refer patient to appropriate resources/clinical areas.
Send out letters and post op information to referring physicians, if needed.
Send out confirmation letters to patients when appointment is scheduled in less than 2-week timeframe as needed.
Receive from physician completed and signed forms requested by the patient such as: Disability, Family Medical Leave, Workers Compensation, Medical Assistance Application, MVA, etc. All completed forms should be scanned into EPIC and send original to the patients for their records.
Review clinic schedules and make adjustment as appropriate.
Other Activity Processed in EPIC
Enter patient phone messages and route to physician.
Print and send patient letters as necessary.
Document inbound/outbound phone messages to patients.
Pend RX refills requested and route to physician.
Pend orders based on defined Practice Preferences.
In-basket Check messages daily and respond as directed by department policy.
Provide Information to Patients
Reinforce information for office visits (e.g. scheduled dates of service, information to bring to the visit, driving instructions, where to park, etc.
Act as a liaison for patient, coordinating future consultations, diagnostics tests, or procedures.
Able to answer more complex questions with accuracy and provide up to date insurance information found on Johns Hopkins Managed Care website.
Facilitate scheduling of lab tests and other procedures. Determine appropriate schedule for clinical appointments based on physician schedule and does three-way call to hand off patient to call center.
Prescription Refill
Gather information to pend RX request and route to physician.
Assist as needed with insurance authorizations for non-formulary medications.
Coordination of OR Cases (If appropriate)
Work with surgical scheduling coordinator to post all OR cases.
Verify that the posting sheet is completed and signed by the surgeon and scanned within EPIC.
Send out surgical packet to patient with pre-op instructions.
Verify all documents are received and scanned appropriately into EPIC prior to date of surgery.
If applicable, prepare to support clinic activities from home in case of JHU closure (install virtual desktop and keep electronic reference lists as needed, and make sure you have cell or home phone numbers for physicians, supervisors, and clinic manager).
Academic/General Administrative Support As necessary
Provide general administrative support to one or more physicians.
Answer office phone, schedule meetings/maintains calendar for physicians, make travel arrangements, maintains filing system (copy or scan as indicated).
Assist with preparation of correspondence, reports, posters, and related documents.
Compiles information for reports, grant applications, manuscripts, etc.
Orders stock and maintains office supplies.
May coordinate large meetings and/or seminars (e.g., arrange logistics for speakers, meeting space, refreshments, invitations)
May assist with preparation of sponsored project material.
Process reimbursements per department protocol as applicable.
Additional Knowledge, Skills, & Abilities
Demonstrated customer service, communication skills, ability to diffuse difficult situations in a complex environment.
Good understanding of third-party reimbursement policies and protocols.
Good understanding of the registration and scheduling systems.
Minimum Qualifications
High School Diploma or graduation equivalent
Two years administrative experience.
Additional education may substitute for one year of related experience to the extent permitted by the JHU equivalency formula
Classified Title : Medical Office Coordinator Role/Level/Range: ATO 40/E/02/OD Starting Hourly Pay Rate Range: $15.70-$21.65-$27.55 HRLY (Commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Neuro Vestibular Neurology Personnel area: School of Medicine
Jan 12, 2023
Full time
The Department of Neurology is seeking a Medical Office Coordinator (MOC). The MOC will coordinate the day-to-day activities of a multi-faceted complex medical and/or surgical practice to ensure a smoothly functioning office and good patient relations. Works with others in team environment. Address patient problems, third party issues and patient-related situations based on precedents and resolve issues independently. As appropriate, refer patients to other resources. Adapt to changes in technology and software to ensure efficient office practice. Provide administrative support for medical matters on behalf of physicians, as well as general academic/general administrative support.
Specific Duties & Responsibilities
Medical Administrative Support
Professionally and efficiently handle incoming requests from patients and ensure that issues are resolved both promptly and thoroughly.
Gather patient information, fulfill patient needs, educate patients, where applicable, to prevent the need for future contacts and document interactions in applicable systems.
Provide quality service and support in a variety of areas which may include, but not limited to scheduling, registration and care coordination.
Talk to prospective patients and/or family members to determine appropriate health care provider for patient(s). Advanced discussion includes, if provider is appropriate specialist, or if someone else may be more appropriate based on area of specialization, timeframe to get an appointment, insurance coverage, and geographic location. Offer effective alternatives to patient when appropriate.
Routinely addresses complex situations based on precedents, and knowledge and understanding of healthcare resources and how they should be used. Examples may include working with VIP patients, work with international patients, and unique scheduling situations
Coordinate all pieces of complex patient visits pre and post op. This includes scheduling all preliminary exams, imaging studies, and other tests in a timely fashion, and then gathering results for physician review.
Coordinate patient visits within specialty program that requires more complex coordination of care across departments and/or multiple locations, departments, institutions and/or entity lines of service, and multiple systems
Patient Scheduling
If approved to schedule in EPIC, schedule appointments in EPIC.
Schedule new and follow-up clinic appointments and assist in canceling and rescheduling of clinics for providers who have a non-schegistrar as their MOC.
Collect insurance information, and complete registration in EPIC.
Answer more complex questions from patients about billing and refer to JHU Physician Billing Services and/or JHH Patient Financial Services.
Support the physician with insurance preauthorization and single case agreement processes by submitting necessary clinical information as instructed by the physician.
Coordinate follow-up office visits by providing information about treatment, and testing locations. Schedule lab tests and other procedures, and/or coordinates with other areas to complete scheduling process.
When physician's clinic is cancelled, call patient to re-schedule physician and/or testing appointments pertaining to that visit.
If requested by physician, complete courtesy calls to patients to remind them of appointment arrival times and answer questions about location, parking, what to bring, etc.
All information entered into EPIC will be subject to evaluation, quality controls and performance management standards.
If not approved to schedule patients in EPIC, refer patients to Access Services to schedule appointments and procedures. Participate in multi-party conversations to ensure appropriate timing of services and medical records as required by physician.
Provide Administrative Support for Medical Matters on behalf of Physicians
Answer in-coming call from patients and provide information to patients, as appropriate.
Routinely check voice mail and return calls to patients within 24 hours.
Coordinate with patient and/or referring physician to obtain outside medical records. Ensure that all relevant outside medical records are received and scanned into Epic in advance of clinic. Ensure that physician gets medical records in advance per protocol as appropriate.
Refer patient to appropriate resources/clinical areas.
Send out letters and post op information to referring physicians, if needed.
Send out confirmation letters to patients when appointment is scheduled in less than 2-week timeframe as needed.
Receive from physician completed and signed forms requested by the patient such as: Disability, Family Medical Leave, Workers Compensation, Medical Assistance Application, MVA, etc. All completed forms should be scanned into EPIC and send original to the patients for their records.
Review clinic schedules and make adjustment as appropriate.
Other Activity Processed in EPIC
Enter patient phone messages and route to physician.
Print and send patient letters as necessary.
Document inbound/outbound phone messages to patients.
Pend RX refills requested and route to physician.
Pend orders based on defined Practice Preferences.
In-basket Check messages daily and respond as directed by department policy.
Provide Information to Patients
Reinforce information for office visits (e.g. scheduled dates of service, information to bring to the visit, driving instructions, where to park, etc.
Act as a liaison for patient, coordinating future consultations, diagnostics tests, or procedures.
Able to answer more complex questions with accuracy and provide up to date insurance information found on Johns Hopkins Managed Care website.
Facilitate scheduling of lab tests and other procedures. Determine appropriate schedule for clinical appointments based on physician schedule and does three-way call to hand off patient to call center.
Prescription Refill
Gather information to pend RX request and route to physician.
Assist as needed with insurance authorizations for non-formulary medications.
Coordination of OR Cases (If appropriate)
Work with surgical scheduling coordinator to post all OR cases.
Verify that the posting sheet is completed and signed by the surgeon and scanned within EPIC.
Send out surgical packet to patient with pre-op instructions.
Verify all documents are received and scanned appropriately into EPIC prior to date of surgery.
If applicable, prepare to support clinic activities from home in case of JHU closure (install virtual desktop and keep electronic reference lists as needed, and make sure you have cell or home phone numbers for physicians, supervisors, and clinic manager).
Academic/General Administrative Support As necessary
Provide general administrative support to one or more physicians.
Answer office phone, schedule meetings/maintains calendar for physicians, make travel arrangements, maintains filing system (copy or scan as indicated).
Assist with preparation of correspondence, reports, posters, and related documents.
Compiles information for reports, grant applications, manuscripts, etc.
Orders stock and maintains office supplies.
May coordinate large meetings and/or seminars (e.g., arrange logistics for speakers, meeting space, refreshments, invitations)
May assist with preparation of sponsored project material.
Process reimbursements per department protocol as applicable.
Additional Knowledge, Skills, & Abilities
Demonstrated customer service, communication skills, ability to diffuse difficult situations in a complex environment.
Good understanding of third-party reimbursement policies and protocols.
Good understanding of the registration and scheduling systems.
Minimum Qualifications
High School Diploma or graduation equivalent
Two years administrative experience.
Additional education may substitute for one year of related experience to the extent permitted by the JHU equivalency formula
Classified Title : Medical Office Coordinator Role/Level/Range: ATO 40/E/02/OD Starting Hourly Pay Rate Range: $15.70-$21.65-$27.55 HRLY (Commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Neuro Vestibular Neurology Personnel area: School of Medicine
The Historic East Baltimore Community Action Coalition (HEBCAC) is seeking an Administrative Coordinator on a full-time basis. The Administrative Coordinator will be responsible for administrative tasks related to the general operating of the internal and external programs of HEBCAC and the oversight of maintenance of the building at 1212 N Wolfe Street. The position requires excellent attention to detail and the ability to respond to complex, multi-variable issues with diplomacy, discretion, and confidentiality.
HEBCAC is a nonprofit community development corporation founded in 1994 by area residents, in partnership with Baltimore City, the State of Maryland, and Johns Hopkins University. HEBCAC’s mission is to work with residents and other stakeholders to support healthy, thriving households and neighborhoods in the 220-block area bounded by Edison Highway, Aisquith Street, North Avenue, and Fayette Street. HEBCAC focuses on both physical infrastructure and human capital challenges residents and neighborhoods are facing. HEBCAC is located at 1212 N Wolfe Street, Baltimore, MD 21213. More information is available on the organization’s website: www.hebcac.org.
Specific Duties & Responsibilities:
Coordinating and performing administrative duties, providing confidential secretarial support to the Executive Director, assisting with project activities, records administration, and maintaining a high level of customer service excellence and detail orientation
Assist with job postings, interviewing and onboarding new staff
Maintain personnel files
Answer office telephone and perform day-to-day administrative activities such as taking messages and greeting guests
Oversee on a day-to-day basis the front desk staff at two buildings, janitorial services, and security personnel
Coordinate and implement office services such as, purchasing, records control, projects, and budget accounting operations for internal programs and some external community events
Troubleshoot phone, connectivity and computer problems with IT service
Maintain electronic files for the admin staff and organize records in compliance with the funders and stakeholders
Draft, proofread, and/or edit correspondence, ensuring accuracy, clarity, and standardized formatting
Interpret operating policies and practices of HEBCAC, the School of Medicine and the University.
Exercise independent judgment in the resolution of administrative problems.
Work closely with our administration and finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects.
Coordinate collection and preparation of financial and operations reports.
Problem solve with regards to administrative and operating issues
Ensure that email is correctly acknowledged and tracked in a timely manner
Assist with detailed documentation for operating and programmatic expenses
Independently resolve schedule conflicts, prioritize request, and confirm and track event and meeting details
Maintain in-kind support lists and wish lists for shelter and food pantry items
Coordinate monthly staff and board meetings with Executive Director
Handle correspondence related to delays and errors in the purchasing department
Update HEBCAC website and other social media accounts
Draft, format, and polish reports, press releases, forms, posters, and slide presentations
Assist with general maintenance of the building including coordinating with contractors to perform emergency and regular building maintenance
Interface with building tenants regarding maintenance concerns
Other duties as assigned
Minimum Qualifications (Mandatory):
High School Diploma/GED
Three (3) years of progressively responsible administrative experience required
Additional education may be substituted for required experience to the extent permitted by the JHU equivalency formula*
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, & Abilities:
Excellent written and oral communication skills required as well as good decision-making skills and an attention to detail
Qualified candidate must be able to work independently and have exceptional organization, time management and interpersonal skills
Proficiency with Word and Excel required SAP experience a plus
This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment
Classified Title : Administrative Coordinator Role/Level/Range: ATO 40/E/03/OE Starting Hourly Pay Range : $17.59-$24.80-$32.60/ Commensurate with Experience Employee group: Full Time Schedule : M-F 8:30am - 5pm Exempt Status: Non-Exempt Location : School of Medicine Campus Department name: HEBCAC General Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
Jan 12, 2023
Full time
The Historic East Baltimore Community Action Coalition (HEBCAC) is seeking an Administrative Coordinator on a full-time basis. The Administrative Coordinator will be responsible for administrative tasks related to the general operating of the internal and external programs of HEBCAC and the oversight of maintenance of the building at 1212 N Wolfe Street. The position requires excellent attention to detail and the ability to respond to complex, multi-variable issues with diplomacy, discretion, and confidentiality.
HEBCAC is a nonprofit community development corporation founded in 1994 by area residents, in partnership with Baltimore City, the State of Maryland, and Johns Hopkins University. HEBCAC’s mission is to work with residents and other stakeholders to support healthy, thriving households and neighborhoods in the 220-block area bounded by Edison Highway, Aisquith Street, North Avenue, and Fayette Street. HEBCAC focuses on both physical infrastructure and human capital challenges residents and neighborhoods are facing. HEBCAC is located at 1212 N Wolfe Street, Baltimore, MD 21213. More information is available on the organization’s website: www.hebcac.org.
Specific Duties & Responsibilities:
Coordinating and performing administrative duties, providing confidential secretarial support to the Executive Director, assisting with project activities, records administration, and maintaining a high level of customer service excellence and detail orientation
Assist with job postings, interviewing and onboarding new staff
Maintain personnel files
Answer office telephone and perform day-to-day administrative activities such as taking messages and greeting guests
Oversee on a day-to-day basis the front desk staff at two buildings, janitorial services, and security personnel
Coordinate and implement office services such as, purchasing, records control, projects, and budget accounting operations for internal programs and some external community events
Troubleshoot phone, connectivity and computer problems with IT service
Maintain electronic files for the admin staff and organize records in compliance with the funders and stakeholders
Draft, proofread, and/or edit correspondence, ensuring accuracy, clarity, and standardized formatting
Interpret operating policies and practices of HEBCAC, the School of Medicine and the University.
Exercise independent judgment in the resolution of administrative problems.
Work closely with our administration and finance team, to carry out the administrative tasks necessary for smooth operation of grants and projects.
Coordinate collection and preparation of financial and operations reports.
Problem solve with regards to administrative and operating issues
Ensure that email is correctly acknowledged and tracked in a timely manner
Assist with detailed documentation for operating and programmatic expenses
Independently resolve schedule conflicts, prioritize request, and confirm and track event and meeting details
Maintain in-kind support lists and wish lists for shelter and food pantry items
Coordinate monthly staff and board meetings with Executive Director
Handle correspondence related to delays and errors in the purchasing department
Update HEBCAC website and other social media accounts
Draft, format, and polish reports, press releases, forms, posters, and slide presentations
Assist with general maintenance of the building including coordinating with contractors to perform emergency and regular building maintenance
Interface with building tenants regarding maintenance concerns
Other duties as assigned
Minimum Qualifications (Mandatory):
High School Diploma/GED
Three (3) years of progressively responsible administrative experience required
Additional education may be substituted for required experience to the extent permitted by the JHU equivalency formula*
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, & Abilities:
Excellent written and oral communication skills required as well as good decision-making skills and an attention to detail
Qualified candidate must be able to work independently and have exceptional organization, time management and interpersonal skills
Proficiency with Word and Excel required SAP experience a plus
This position requires attention to detail, flexibility, excellent computer skills, a high level of independent thinking, and the ability to thrive in a fast-paced environment
Classified Title : Administrative Coordinator Role/Level/Range: ATO 40/E/03/OE Starting Hourly Pay Range : $17.59-$24.80-$32.60/ Commensurate with Experience Employee group: Full Time Schedule : M-F 8:30am - 5pm Exempt Status: Non-Exempt Location : School of Medicine Campus Department name: HEBCAC General Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
Clutch Legal is looking for a Paralegal to interview for a position with one of our clients.
You will be supporting our client’s practice by preparing documents like affidavits and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks and help prepare for trials by organizing exhibits and assisting with other tasks as required.
To be successful in this role, you will need to be proficient with Microsoft Office applications such as Word and Excel. You will also need to be able to multitask effectively and essentially thrive in a busy, team-oriented environment.
Responsibilities :
Preparing affidavits, legal correspondence, and other documents for attorneys.
Organizing and maintaining documents in a paper or electronic filing system.
Meeting with clients, attorneys, and other professionals to talk about case details.
Filing pleadings with court clerk.
Helping prepare for trial by organizing exhibits and assisting with other tasks as needed.
Preparing briefs, wills, contracts, real estate closing statements, pleadings, appeals, and other legal documents.
Investigating facts and laws of cases and searching public records and other resources to prepare cases and determine causes of action.
Directing and coordinating law office activity, including delivery of subpoenas.
Gathering and analyzing statutes, decisions, and legal articles, codes, documents, and other data.
Calling on witnesses to testify at hearings.
Keeping law library up to date by monitoring legal volumes.
Requirements :
Certificate of completion from an ABA-approved paralegal certification program of education and training, or an associate degree in paralegal studies.
Proficient with Microsoft Office, specifically Outlook, Word, and Excel.
Strong oral and written communication skills.
Excellent organizational skills.
Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
Must be able to function effectively in a busy, team-oriented environment.
Office administration experience.
Dec 12, 2022
Full time
Clutch Legal is looking for a Paralegal to interview for a position with one of our clients.
You will be supporting our client’s practice by preparing documents like affidavits and legal correspondence, as well as organizing and maintaining files. You will also be asked to file pleadings with court clerks and help prepare for trials by organizing exhibits and assisting with other tasks as required.
To be successful in this role, you will need to be proficient with Microsoft Office applications such as Word and Excel. You will also need to be able to multitask effectively and essentially thrive in a busy, team-oriented environment.
Responsibilities :
Preparing affidavits, legal correspondence, and other documents for attorneys.
Organizing and maintaining documents in a paper or electronic filing system.
Meeting with clients, attorneys, and other professionals to talk about case details.
Filing pleadings with court clerk.
Helping prepare for trial by organizing exhibits and assisting with other tasks as needed.
Preparing briefs, wills, contracts, real estate closing statements, pleadings, appeals, and other legal documents.
Investigating facts and laws of cases and searching public records and other resources to prepare cases and determine causes of action.
Directing and coordinating law office activity, including delivery of subpoenas.
Gathering and analyzing statutes, decisions, and legal articles, codes, documents, and other data.
Calling on witnesses to testify at hearings.
Keeping law library up to date by monitoring legal volumes.
Requirements :
Certificate of completion from an ABA-approved paralegal certification program of education and training, or an associate degree in paralegal studies.
Proficient with Microsoft Office, specifically Outlook, Word, and Excel.
Strong oral and written communication skills.
Excellent organizational skills.
Must be able to effectively multi-task, manage time-sensitive documents and have exceptional organizational skills in a fast-paced environment.
Must be able to function effectively in a busy, team-oriented environment.
Office administration experience.
Clutch Legal is looking for Legal Administrative Assistants to interview for a position with a client of ours.
Legal administrative assistants are expected to work comfortably under pressure with tight deadlines in a fast-paced environment. To ensure success, legal administrative assistants should be detail-oriented, exercise sound judgment and must have exceptional written and verbal communication skills with a keen interest in providing purposeful support to lawyers and paralegals.
Top candidates will be familiar with key legal principles and possess incredible accuracy, strong IT skills and excellent time management.
Responsibilities :
Perform accurate legal research and analysis.
Interpret laws, rulings, and regulations in legal documents.
Compile, proofread and revise drafts of legal documents and reports.
Daily record keeping with electronic and hard copy filing of documents.
Obtain relevant information from other organizations or agencies.
Create and organize information and generate reference tools for easy use by the office.
Prepare and format legal and management reports.
Maintain and update databases and tracking systems.
Respond to all case-related queries.
Ensure efficient and effective administrative information and assistance.
Requirements:
Paralegal Certificate (preferred)
Bachelors Certificate in Law or related (desirable).
One year of experience in a legal environment.
Analytical thinker with detailed research proficiencies.
Ability to grasp and interpret legal documents.
Systematic knowledge of databases and tracking systems.
Fantastic organizational skills and detail oriented.
Ability to work under pressure and meet deadlines.
Ability to work independently and as part of a team.
Brilliant written and verbal communication skills.
Proficient in Microsoft Office, Lexis-Nexis, USAO and scheduling software.
Dec 12, 2022
Full time
Clutch Legal is looking for Legal Administrative Assistants to interview for a position with a client of ours.
Legal administrative assistants are expected to work comfortably under pressure with tight deadlines in a fast-paced environment. To ensure success, legal administrative assistants should be detail-oriented, exercise sound judgment and must have exceptional written and verbal communication skills with a keen interest in providing purposeful support to lawyers and paralegals.
Top candidates will be familiar with key legal principles and possess incredible accuracy, strong IT skills and excellent time management.
Responsibilities :
Perform accurate legal research and analysis.
Interpret laws, rulings, and regulations in legal documents.
Compile, proofread and revise drafts of legal documents and reports.
Daily record keeping with electronic and hard copy filing of documents.
Obtain relevant information from other organizations or agencies.
Create and organize information and generate reference tools for easy use by the office.
Prepare and format legal and management reports.
Maintain and update databases and tracking systems.
Respond to all case-related queries.
Ensure efficient and effective administrative information and assistance.
Requirements:
Paralegal Certificate (preferred)
Bachelors Certificate in Law or related (desirable).
One year of experience in a legal environment.
Analytical thinker with detailed research proficiencies.
Ability to grasp and interpret legal documents.
Systematic knowledge of databases and tracking systems.
Fantastic organizational skills and detail oriented.
Ability to work under pressure and meet deadlines.
Ability to work independently and as part of a team.
Brilliant written and verbal communication skills.
Proficient in Microsoft Office, Lexis-Nexis, USAO and scheduling software.
